Chapter II – Officers, Elections, Terms and Duties


CHAPTER II.

OFFICERS, ELECTIONS, TERMS AND DUTIES

 

Section A – Officers.

The officers of this Association shall be President, President-Elect, Vice-President, Secretary, and Treasurer. The President-elect, Vice-President, and Secretary shall be elected during the annual session.  The Treasurer shall be elected every three (3) years during the annual session.  Upon the expiration of his/her term of office, the President shall become a member of the Executive Committee as Immediate Past President.

 

Section B – Terms of Office.

Officers of the Association shall be elected for a term of one year or from the close of one annual session until the following annual session, except for the Treasurer who shall serve a three-year term. The Treasurer is the only officer who serves more than one year.

 

Section C – Duties.

  • The President shall be the chief executive officer and shall preside at all meetings of the Association and Executive Committee. The President shall be the official representative of the Association.  The President may establish such committees as deemed necessary, define their duties to carry out the goals and objectives of the Association and shall make appointments to said committees.  The President shall perform the duties customary to that office and exercise such other rights as the Bylaws or members direct.
  • The President-Elect shall serve as a member of the Executive Committee. The President-Elect shall succeed to the Presidency one year following his/her election to the office of President-Elect.  He/she shall ensure complete familiarity with the duties of the office of President by conscientious study and by close liaison and cooperation of the President and Vice-President.  In the temporary absence or disability of the President, the President-Elect shall preside at all meetings of the Association and Executive Committee and perform the duties and exercise the powers of the President.  The President-Elect shall be the chairperson of the Program Committee which establishes the program for the annual meeting of the Association during his/her term of office.
  • The Vice-President shall serve as a member of the Executive Committee. The Vice-President shall assist the President in the discharge of his/her duties as deemed necessary and as requested by the President.  In the temporary absence or disability of the President and President-Elect, the Vice-President shall preside at all meetings of the Association and Executive Committee and perform the duties and exercise the powers of the President.  The Vice-President shall be the chairperson of the Membership Committee during his/her term of office.
  • The Secretary shall serve as a member of the Executive Committee. The Secretary shall take careful notes of the proceedings of the meetings, prepare and disseminate a final copy of the minutes for review, enter corrections as directed, and maintain the official file of the minutes for the Association.  The Secretary shall receive and preserve all records, documents and reports of the Association.  The Secretary shall call the roll and determine if a quorum is present for the Executive Committee meeting and conduct all official votes.  The Secretary shall bring to each meeting the file of minutes, copies of the Bylaws, and roster.  The Secretary shall assist the presiding officer in the preparation of the agenda for the meetings and carry on official correspondence as directed.  The Secretary shall perform the duties customary to that office and shall exercise such rights as the Bylaws shall direct.
  • The Treasurer shall serve as a member of the Executive Committee for three (3) consecutive years. The Treasurer shall be selected from past Presidents of the Association, shall be the official custodian of the funds of the Association, shall be the disbursing officer, and shall have charge of any securities of the Association. The Treasurer shall place all funds, securities, or other valuables in a responsible depository as designated by the Executive Committee.  The Treasurer shall be responsible for an accurate record of all receipts and disbursements and shall be responsible for the payment of all invoices or obligations after determining that their payment is justified.  The Treasurer shall prepare annual financial reports and records of actual expenditures and revenues, as well as a proposed budget and estimated revenue to be presented to the Association.  The proposed budget may be rejected and/or modified and/or accepted for approval during the annual meeting.  The Treasurer shall submit to the members, every three (3) years, a proposal for advancing the financial stability of the Association.
  • A Past President of the Association shall be elected by the membership to serve as the Administrator Member on the Board of Directors of the American Association of Dental Boards (AADB). The Past President to be considered by the Association for this position must meet Membership Category requirements of this Association and comply with term limits set forth in the AADB’s Bylaws.

 

Section D – Resignation and Removal.

Any officer may resign at any time by giving notice to the Executive Committee, the President, or the Secretary. A resignation is effective when the notice is delivered unless the notice specifies a date later than the date of delivery. The resignation of an officer need not be accepted in order to be effective.

The Executive Committee may remove any officer, with or without cause, whenever in its judgment the best interests of the Association would be served thereby. The removal of an officer shall be without prejudice to the contract rights, if any, of the person so removed.

 

Section E – Vacancies.

In the event of a vacancy on the Executive Committee, the Executive Committee shall appoint a replacement from among the Association’s active members to serve the remainder of the unexpired term of the vacant office.